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TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox.

Our aim is to become a creative community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film.

TIFF, a vibrant not-for-profit arts organization, is hiring for the position of:


Reporting to the Senior Manager, Event Production, the Administrative Assistant, Event Production will be responsible for supporting the department’s administrative processes and procedures as well as providing occasional on-site event support as required by the Event Production team.

• Provide administrative support to the Event Production team for TIFF Bell Lightbox and Festival events
• Taking minutes and preparing agendas for regular departmental meetings as well as compiling and distributing debriefs, reports, presentations, action items as required
• Overseeing and maintaining departmental supplies, tracking inventory, and liaising with all members of the Event Production department to proactively determine future
inventory needs
• Tracking inter-departmental requests for sponsored alcohol, determining available allocations as authorized by budget, and executing all logistics pertaining to
• Ordering furniture and equipment, outfitting spaces
• Working with the Event Production team to ensure timely processing of purchase orders and invoices
• Organizing and maintaining departmental files, records and reports
• Providing onsite event support as required for TIFF Bell Lightbox and other Festival venues
• Liaising with relevant departments as pertains to Event Production processes and procedures
• Submitting OFRB ratings for 3rd party events
• Supervise administrative interns and volunteers as needed
• Maintain an office environment which is efficient, organized and friendly
• Other duties as assigned

• July, 2017

• University degree, community college diploma or equivalent work experience
• Minimum 1 year experience in an administrative or clerical role
• Experience and interest in event production (festivals, corporate, association, etc) an asset
• Experience with project management an asset
• Experience with working with suppliers
• Well developed organizational skills, with the ability to prioritize

Posted by: Toronto International Film Festival (TIFF)
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