Industry Listing, Job Posting.


TIFF, a vibrant not-for-profit arts organization, is accepting applications for the contract position of: Festival Invitations Assistant

Reporting to the Senior Coordinator, Programme Services, the Festival Invitations Assistant is responsible for administrative tasks relating to film invitations and general data responsibility for the Toronto International Film Festival.


  • Assisting with the preparation and sending of Festival film invitation packages
  • Creating and auditing data base records for films
  • Sending and tracking Festival Programming invitations for July and August Festival press conferences
  • Manage Festival invitations inbox
  • Add relevant National Promotional Agencies to film database records
  • Assisting with external stakeholder troubleshooting
  • Assisting with proofing the Official Film Schedule
  • Assisting with data entry and proofing Festival film schedule in publications & online
  • Auditing Festival film web pages, as needed
  • Maintain Asian naming conventions for all Festival publications
  • Maintain and audit information relating to national promotional agencies

Contract Dates: June 8, 2015 to August 14, 2015

Minimum Requirements:

  • Excellent administrative and organizational skills, including an extremely keen eye for detail
  • Ability to prioritize tasks in a deadline-oriented, fast-paced environment
  • Precise memory for names, positions, companies, and situations
  • Strong oral and written communication skills, with a focus on phone manner and interpersonal skills
  • Proficiency with computers and applications, including Microsoft Office Suite
  • Ability to work both independently and in a team environment
  • Ability to handle difficult situations with aplomb and grace
  • Experience using relational databases (Artifax experience is an asset, but is not required)
  • Adaptable to a flexible work schedule, including some evenings and weekends

Please submit cover letter, resumé and the names and phone numbers of 3 references attached as a PDF or Word document (we do not accept Cloud hosting or File Sharing programs), by 5pm on May 11, 2015 BY EMAIL ONLY

TIFF Email: *Please note Festival Invitations Assistant in the subject line*

Posted by: Toronto International Film Festival
For more information:

Comments are closed.