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TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox.

Our aim is to become a creative community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film.

TIFF, a vibrant not-for-profit arts organization, is hiring for the position of:

ADMINISTRATIVE ASSISTANT, EVENT PRODUCTION

Reporting to the Senior Manager, Event Production, the Administrative Assistant, Event Production will be responsible for supporting the department’s administrative processes and procedures as well as providing occasional on-site event support as required by the Event Production team.

RESPONSIBILITIES:
• Provide administrative support to the Event Production team for TIFF Bell Lightbox and Festival events
• Taking minutes and preparing agendas for regular departmental meetings as well as compiling and distributing debriefs, reports, presentations, action items as required
• Overseeing and maintaining departmental supplies, tracking inventory, and liaising with all members of the Event Production department to proactively determine future
inventory needs
• Tracking inter-departmental requests for sponsored alcohol, determining available allocations as authorized by budget, and executing all logistics pertaining to
delivery/pick-up/returns
• Ordering furniture and equipment, outfitting spaces
• Working with the Event Production team to ensure timely processing of purchase orders and invoices
• Organizing and maintaining departmental files, records and reports
• Providing onsite event support as required for TIFF Bell Lightbox and other Festival venues
• Liaising with relevant departments as pertains to Event Production processes and procedures
• Submitting OFRB ratings for 3rd party events
• Supervise administrative interns and volunteers as needed
• Maintain an office environment which is efficient, organized and friendly
• Other duties as assigned

START DATE:
• July, 2017

MINIMUM REQUIREMENTS:
• University degree, community college diploma or equivalent work experience
• Minimum 1 year experience in an administrative or clerical role
• Experience and interest in event production (festivals, corporate, association, etc) an asset
• Experience with project management an asset
• Experience with working with suppliers
• Well developed organizational skills, with the ability to prioritize

Posted by: Toronto International Film Festival (TIFF)
For more information: http://www.tiff.net/careers/

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