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TIFF, a vibrant not-for-profit arts organization, is accepting applications for the contract position of: Festival Invitations Data Assistant

TIFF is dedicated to presenting the best of international and Canadian cinema to film lovers in our home TIFF Bell Lightbox. Our aim is to become a creative, community and global leader, and one of the world’s premiere organizations in the discovery and understanding of film. We are seeking a highly motivated individual who wants to be a part of our ever growing team, and be part of Toronto's cultural history.

Reporting to the Senior Coordinator, Programme Services, the Festival Invitations Assistant is responsible for administrative tasks relating to film invitations and general data responsibility for the Toronto International Film Festival.


  • Creating and auditing data base records for films
  • Audit completed Festival invitation forms and ensure accurate data transfer
  • Flag potential data errors, anomalies, or points of interest with relevant internal stakeholders
  • Assisting with proofing the Official Film Schedule
  • Assisting with data entry and proofing Festival film schedule in publications & online
  • Maintaining Festival data integrity and detailed data entry
  • Assisting with review of official Festival film credits for TIFF publications
  • Auditing Festival film web pages, as needed

Contract Dates: June 15, 2015 to August 21, 2015

Minimum Requirements:

  • Excellent administrative and organizational skills, including an extremely keen eye for detail
  • Ability to prioritize tasks in a deadline-oriented, fast-paced environment
  • Precise memory for names, positions, companies, and situations
  • Strong oral and written communication skills, with a focus on phone manner and interpersonal skills
  • Proficiency with computers and applications, including Microsoft Office Suite
  • Ability to work both independently and in a team environment
  • Ability to handle difficult situations with aplomb and grace
  • Experience using relational databases (Artifax experience is an asset, but is not required)
  • Adaptable to a flexible work schedule, including some evenings and weekends

Please submit cover letter, resumé and the names and phone numbers of 3 references attached as a PDF or Word document (we do not accept Cloud hosting or File Sharing programs), by 5pm on May 11, 2015 BY EMAIL ONLY

TIFF Email: *Please note Festival Invitations Data Assistant in the subject line*

Posted by: Toronto International Film Festival
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