Industry Listing, Job Posting.

Prologue to the Performing Arts is seeking a Resource and Administrative Coordinator

Contract –Full-time
Salary: TBD
Term: August 29, 2016 – June 30, 2017
Application Deadline: 5pm Monday August 8, 2016Prologue-Logo-50th

Reporting to the Executive Director and working collaboratively with Prologue staff, the Resource and Administrative Coordinator is responsible for activities related to Prologue’s internal operations; providing general office support and assisting with tasks surrounding bookings for Prologue’s roster of artists/companies in schools and communities. The successful candidate will assist in all areas of work (Booking, Accounting, Operations and Marketing), based on priorities, workflow, and established critical paths.

Core Responsibilities
 Follow up on booking requests to determine performance details in collaboration with staff team
 Field general inquiries and manage one-time bookings
 Assist Operations and Program Manager in updating artist and educational materials
 Support website management, social media activities and marketing initiatives
 Support database information management – ongoing research, clean-up and contact information updates
 Assist with performance feedback collection and distribution
 Assist with research and analysis of booking trends
 Support office management (mail, filing, bank deposits) and coordinate with service providers

Additional Duties
 Participate in Staff and Sales Meetings
 Support Professional Development and other events for artists as required
 Assist at school and industry conferences/showcases as needed
 Assist accounting department with Accounts Receivable
 Provide administrative support as required

 Experience in administration, ideally in the not for profit sector
 Excellent communication and interpersonal skills
 Proficient organization and time management skills with the ability to take initiative, multitask and prioritize work
 Interest or background in Arts Education and/or the Performing Arts
 Process oriented mindset, with the ability to work independently and collaboratively
 Strong working knowledge of Microsoft Excel
 Experience with WordPress
 Comfortable with social media and web platforms (e.g. Facebook, Twitter, Mailchimp, Survey Monkey)
 Experience with image editing software is considered an asset
 Fluency in French is considered an asset

Please forward cover letter and resume to:

Émilie Charlebois
Operations and Program Manager

Posted by: Prologue to the Performing Arts
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