Position: Assistant Production Manager
Status: Full time, 40 hours per week
Canadian Stage is seeking candidates for the position of Assistant Production Manager. This is a full time, continuing position in the Production Department.
The Assistant Production Manager (APM) is a member of the Production Department and reports to the Director of Production. The APM is responsible for the ongoing operation of the Production Department including planning and scheduling; budgeting and financial control; as well as general department operations. The APM supervises the work of other production department staff and casual hires as required and in collaboration with the Technical Director is responsible for the daily operation of the Production Department and the productions, presentations, and related activities of Canadian Stage (CS).
- Reports to the Director of Production
- Other members of the Production Department
- Other Canadian Stage departments
- The creative and production teams of productions and presentations
- External organizations such as Berkeley Street Partners, renters, suppliers, etc.
- Manage the daily operations of the Canadian Stage production office.
- Administer the payroll for all hourly Production staff including IATSE 58 & 822 personnel.
- Administer production charge backs and invoices as required for all renters.
- Process all production expenses – petty cash, credit card reconciliations, invoices, etc
- Track production expenses and prepare estimates to completion
- Create production cash flow for show expenses, overhead, and stage labour.
- Create and review monthly departmental financial reports and correct as required.
- Update budget forecasts based on monthly reports.
- Generate contracts for designers, stage managers, and other production personnel
along with cheque requisitions and payment tracking as required.
- Co-ordinate execution of contracts and distribution to required parties.
- Generate and manage the season and monthly schedule document for all productions, presentations, and production spaces.
- Co-ordinate, distribute, and update production schedules.
- Liaise with rental clients of the Berkeley Street Theatres, rehearsal hall, and shops on
production issues. Co-ordinate rental production requirements and schedule with
production department as necessary. Assist the Rentals Co-ordinator with site visits
- Manage keys, alarm codes, and lock up procedures with stage managers and renters.
- Share key production information with other departments as needed.
- Assist with technical requirements for artistic development programming.
- Assist with technical requirements for development, marketing, and educational events.
- Assist and relieve the TD and ATD during productions as needed.
- Assist with the planning and implementation of props, wardrobe, and stage
management moves from rehearsal hall to theatre.
- Responsible for the booking of the production vehicles and departmental charge backs for vehicle usage.
- Acquire supplies for general operation and maintenance of the Production Department.
- Maintain Production based show archives.
- Maintain Production based inventories.
- Manages staff in all technical areas and venues as required.
- Hires temporary personnel (production assistants, drivers, etc) in consultation with the Director of Production.
- Communicates with designers, directors, and stage management as necessary for
troubleshooting and production continuity.
- Maintains a production quality of the highest standard.
- Evening and weekend work is required for this position.
- Liaise and work with the Rental and Partner Companies to fulfill their technical needs.
- Create and modify CAD drawings.
- Analyzes scripts for all technical elements.
- Performs other duties as assigned by the Director of Production.
- Minimum of three years professional experience in theatre, dance, or live event
- A post secondary degree or equivalent experience in Theatre production
- Experience working in a unionized stage environment is an asset.
- Experience supervising personnel and third party contractors.
- Experience scheduling rehearsals, set-ups, shows, and load outs.
- Experience with a variety of types of live performance including theatre, dance, and
- Knowledge and practical experience using Microsoft Office, particularly Excel.
- Knowledge and experience with budgeting, expense tracking, and reporting.
- Knowledge of accounting processes and the software Traverse is an asset.
- Self motivated with strong inter-personnel, scheduling, project, and budgetary
- Excellent written and verbal communication skills.
- Excellent detail oriented, organizational skills with the ability to set priorities and work on multiple projects with tight deadlines and a positive attitude while working under pressure.
- A collaborative spirit, and the cultural sensitivity needed to work effectively in a diverse environment of artists, producers, creative, and management teams.
- A valid driver’s license is essential, as travel within the province is required.
TERMS OF EMPLOYMENT
- Full-time, year-round
- Competitive salary
- Excellent benefit package
Submit a cover letter and resume by email to Allan Ross, Director of Production at
firstname.lastname@example.org by end of day on Friday, July 24. Please indicate Application for APM in the subject field.
We are grateful to all applicants, but only those selected for an interview will be contacted.
Founded in 1987, Canadian Stage is one of the country’s leading not-for-profit contemporary theatre companies, with the 2014.2015 season marking the organization’s 27th season. Led by Artistic & General Director Matthew Jocelyn and Managing Director Su Hutchinson, Canadian Stage produces and showcases innovative theatre from Canada and around the world, allowing its audience to encounter daring work guided by a strong directorial vision and a 21st-century aesthetic. The company prides itself on presenting multidisciplinary pieces and work in translation that pushes the boundaries of form and style. Canadian Stage reinforces the presence of Canadian art and artists within an international context through work that mirrors the cultural diversity of Toronto. The company stages an annual season of work at three major venues (the Bluma Appel Theatre, the Berkeley Street Theatre and the High Park Amphitheatre) and runs a series of artist development and education initiatives, as well as youth and community outreach programs. For more information, visit www.canadianstage.com.