Deadline July 17, 2019
(12 MONTH CONTRACT)
POSTING NUMBER: 103474
HIRING SALARY RANGE: $78,552.00- $88,371.00
MAXIMUM OF SALARY RANGE: $98,190.00
The mission of the Cultural Services division is to leverage arts, culture and creative expression to build a vibrant and cohesive community, advance economic development, and support Brampton’s urban and neighbourhood transformation. We strive to be connected and engaged cultural leaders, elevating the lived experience for residents and driving community attachment, facilitating opportunity and promoting our local creators, and amazing our visitors with the unrealized abundance that Brampton has to offer.
The Coordinator, Strategic Projects - Arts and Culture Community will support the implementation of Brampton’s first Culture Master Plan by leading the continued development of the City’s relationship with the arts and culture community. This will include spearheading a portfolio of strategic outreach and engagement projects focused on enhancing and streamlining stakeholder relations, information sharing, and community capacity building programs. They will serve as an ambassador for the Culture Master Plan and Cultural Services Division, providing valuable customer service to internal and external stakeholders.
This position will be responsible for utilizing a project management approach to implementing these initiatives, including efficient and effective use of resources and adherence to corporate policies and processes. This position requires strong interpersonal and relationship building skills, an aptitude for planning, organization and administration, excellent communications, and the capacity to coordinate cross-functional work teams.
AREA OF RESPONSIBILITY:
Reporting to the Manager, Culture the Coordinator, Strategic Projects provides project management expertise for the development and implementation of initiatives identified in the Culture Master Plan and other corporate strategic documents. This role serves as the main point of contact for strategic projects within the Cultural Services division throughout their lifecycle and is responsible for providing project management oversight, including efficient and effective use of project resources and adherence to corporate policies and processes, to meet project goals and objectives. This position encompasses significant research, analysis, and multi-stakeholder engagement, and requires excellent communication and presentation skills. A strong background in strategic and business planning is required to support ongoing cultural development and establish a positive and authentic image for Brampton as a cutting-edge cultural hot spot on the world stage.
- Manage, facilitate and lead strategic projects and initiatives to advance the vision, priorities and goals of the Culture Master Plan.
- Plan, organize, monitor, and evaluate project activities that include the coordination and implementation of programs and projects that support Culture Master Plan.
- Lead and participate on cross-divisional project teams within the City and with other stakeholders as required to implement approved projects
- Manage community-led projects which involve facilitating meaningful multi-stakeholder dialogue and liaising with internal departments, external agencies, organizations, cultural and business communities and the public, and may require contracting and managing outside consultants.
- Provide overall leadership and direction to cross-functional project teams by assigning tasks and managing the performance of these teams to ensure the successful implementation of new initiatives.
- Identify factors which may impact project success and provide mitigation strategies to address these factors.
- Provide support to the Cultural Services Management Team on corporate wide initiatives.
- Other duties as assigned
- Develop strong working relationships with key internal and external stakeholders, ensuring a thorough understanding of and positive support for projects and initiatives.
- Organize and direct effective project teams for the successful delivery of projects and initiatives.
- Escalate complex issues to the appropriate level for resolution.
COMMUNICATION AND REPORTING:
- Manage communication plans to ensure timely communication with Mayor and Councils, internal and external stakeholders.
- Create and maintain detailed project documentation and ensure all necessary sign-offs and approvals meet corporate policies and confidentiality requirements.
- Achieve departmental operational objectives by contributing expertise, information and recommendations to strategic plans and progress reviews, including preparing and completing business and action plans.
- Prepare presentations and reports that include measurement of progress against set project goals and objectives.
- Lead and facilitate research and engagement strategies using internal and external project teams to support project planning and implementation objectives.
- Participate in business reviews to improve service delivery and integration of Cultural Services goals and objectives with other key city departments
- Maintain knowledge of collective agreements, City policies and practices, legislation, regulations to assist in the revision of Standard Operating Procedures (SOPs) to ensure the needs of Cultural Services stakeholders are continually met.
- Use effective resource and expense management at all times to meet corporate policies and guidelines.
- Meet financial objectives by forecasting requirements, assists in preparing annual budgets, scheduling expenditures, analysing variances and initiating corrective actions.
TEAMWORK AND COOPERATION:
- Manage, lead and facilitate project coordination and team meetings as required to meet project needs
- Work well within diverse groups in support of project and operational goals and objectives.
- Demonstrate corporate values at all times.
STAFF SCHEDULING AND WORK ALLOCATION:
- Ensure proper scheduling and assignment of full-time, part-time staff and volunteer duties, with attention paid to peak periods. Create and monitor work place standards for all roles. Provide task assistance and create a healthy team environment. Make certain staff have information, training to meet customer expectations and to comply with all City Human Resource and legislated (i.e. Health & Safety) regulations. Recruit, oversee and provide staff performance evaluations.
- Post-secondary degree in Cultural Management and Administration, Public Policy, Business Administration or related field.or equivalent in related field
- 3-5 years of relevant work experience in a related field
- Project Management experience, with proven ability to create and interpret business cases and financial proposals
- Expertise in working with the arts, culture and tourism sectors and communities
- Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
- Ability to identify business needs, initiate and coordinate project resource requests
- Exceptional communication and analytical skills
- Solid customer service and people management skills; ability to interface with internal and external customers to meet corporate service standards
- Solid organizational skills; detail oriented, well organized able to coordinate activities and tasks meeting conflicting priorities and timelines
- Computer proficiency in Microsoft office/software
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.
Exciting things are happening at the City of Brampton. Watch our Join Our Team video to hear what our employees say about working here. For insight about Brampton’s future, take a peek at what renowned urban planner Larry Beasley has to say.
**Various tests and/or exams may be administered as part of the selection criteria.
|Job status: Contract
Job Type: Non-Union
Applications must be received by: July 17, 2019
Alternate formats will be provided upon request.
If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment quoting reference #103474 by July 17, 2019, and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.