Posted by Harbourfront Centre
Harbourfront Centre is an innovative non-profit cultural organization renowned for being a beloved 10-acre community campus for arts, culture, and learning at the heart of Toronto’s waterfront! With events and activities for a diverse public that enliven, educate and entertain, we welcome visitors year-round, passionately dedicated to nurturing creativity, fostering connection and bringing learning to life.
We are currently seeking a highly organized, collaborative and result-driven Project Specialist to coordinate site operations infrastructure projects and to support capital projects delivery through planning and oversight activities.
Position Title: Project Specialist
Department: Site Operations
Reporting To: Head of Operations
Type of Employment: Full-time
Number of Vacancies: 1
Hours of Work: 35 hours per week
Salary: $60,000 – $75,000 annual salary, plus a comprehensive benefits package
Location: At our waterfront campus in downtown Toronto. A hybrid work model (onsite 3+ days per week) is currently in place, subject to change based on organizational need
DUTIES
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Coordinate infrastructure support projects across a variety of assets, including elevators, electrical switchgear, HVAC systems, building envelope upgrades, marine docks, and landscape or power enhancements.
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Obtain multiple vendor quotations and assist with procurement processes to ensure cost-effective and timely advancement of projects.
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Prepare and administer Requests for Proposals (RFPs) and related procurement documents when required, ensuring compliance with internal policies and project objectives.
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Support capital project delivery through scheduling, stakeholder coordination, contractor onboarding, and safety compliance, ensuring all work is delivered on time and within budget.
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Assist the Head of Operations and Site Operations Manager by identifying, prioritising, and coordinating site improvement initiatives.
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Prepare and maintain standard operating procedures (SOPs) for completed infrastructure projects. Where appropriate assist with staff training and ensure ongoing auditing for compliance and safety.
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Maintain and organize infrastructure documentation, including full drawing sets and as-built records; provide stakeholders with accurate and timely access to information.
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Utilize AutoCAD to review, interpret, and extract relevant construction data; support minor layout changes and liaise with consultants and contractors for specialised expertise.
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Monitor project risks, escalate issues proactively, and contribute to planning forums focused on operational readiness, safety, and stakeholder satisfaction.
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Collaborate with internal departments to ensure alignment with Harbourfront Centre’s FY2026 Plan pillars of “Delivering Results” and “Business Partnership.”
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Promote a safe, welcoming, and efficient campus by ensuring technical projects support the ongoing improvement of facilities, event spaces, theatres, and marina infrastructure.
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Maintain the capital project list and assist in preparing presentations and progress reports to communicate timelines, budgets, and milestones to internal and external stakeholders.
REQUIREMENTS
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Post-secondary education in Architecture, Engineering Technology, Construction Management, Facility Management, or a related field.
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Minimum 3–5 years of experience coordinating or supporting infrastructure, facility, or capital projects.
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Familiarity with building systems (e.g., HVAC, electrical, elevators, building envelope, etc.) and general construction practices.
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Ability to read and interpret construction drawings; AutoCAD proficiency is required.
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Strong communication and stakeholder coordination skills, including experience working with consultants, contractors, and internal teams.
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Experience with procurement processes, including preparing and administering RFPs and collecting quotes.
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Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and ability to prepare progress reports and presentations.
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Demonstrated ability to manage multiple tasks, meet deadlines, and maintain documentation for auditing and compliance.
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Working knowledge of health and safety standards, with the ability to support safe worksite practices.
- Excellent organizational abilities and meticulous attention to detail.
- A collaborative mindset to be able to positively interact with colleagues across the organization and external contacts.
- Ability to move projects along driven by a results-oriented attitude and a committment to meet deadlines and project milestones.
- A can-do attitude and a team-player approach as to support the Operations team as needed with other tasks and requirements.
- Analytical and smart-thinking abilities to be able to work independently and assess situations with insight.
- Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid documentation authorizing their ability to work in Canada on an ongoing basis.
- This role is based in Toronto and the candidate must be able to work on site at our lakeside campus. A hybrid work model (onsite 3+ days per week) is currently in place, subject to change based on organizational need.
OUR VALUES
At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.
HOW TO APPLY
Harbourfront is committed to diversity and inclusiveness. We encourage qualified candidates from all backgrounds to apply. Acceptable applications must include a cover letter and a current resume.
To apply, please submit your candidacy to jobs@harbourfrontcentre.com by no later than June 13, 2025. Please quote Project Specialist in the subject line of your application. Applications will be reviewed as they are received.
We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.