Deadline: July 24, 2020

Competition Number 3-20 
Deadline Date for Submissions July 24, 2020 
Location Toronto 
Contract Type Regular Full-Time 
Affiliation Unionized 
Remuneration $42,727 – 64,723 

Summary

The Ontario Arts Council (OAC) requires an experienced administrator to provide key administrative and logistical support services for assigned granting programs, processes and projects, as well as communicating detailed information to applicants on grant requirements and how to apply.

Key Responsibilities

• Responds to general inquiries about granting program requirements and use of the on-line grants system by phone, e-mail or in person 
• Conducts applicant eligibility reviews 
• Supports the grant review panels by providing administrative and technical support throughout the process, such as viewing of applications, score sheets and audio-visual materials, and taking notes
• Prepares payments to be issued
• Prepares mass communications
• Makes logistical arrangements for meetings, such as room bookings, hotel, travel and meal arrangements 
• Records management, archiving, sorting and filing 

Key Qualifications

• Few years of experience in an administrative capacity, preferably within a not-for-profit arts context, combined with relevant training and/or education to further strengthen one’s ability to do the job
• General knowledge, understanding, appreciation and experience with a broad range of art forms and not for profit arts management, with preference given to individuals with direct experience with Indigenous arts and community arts practices  
• Experience working directly with and supporting Indigenous communities, preferably those with a lived experience, will be given priority
• Communicating in English at an excellent level is a requirement for reading, writing and verbal communication skills
• Proficiency in an Indigenous language, French, or ASL is an asset
• Results-oriented person with strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities 
• Highly organized, attentive to detail, multi-tasking individual with strong time management skills 
• Works well independently as well as collegially with others 
• Ability to communicate in a professional demeanor with a customer service focus 
• A supportive, positive attitude when communicating with artists and arts organizations that have different needs, capabilities and are from diverse communities
• Intermediate to advanced proficiency with Word and Excel is essential, experience with Microsoft Office 365 and Teams is an asset
• Technically adept in the use of audio-visual equipment and databases  
• May need to work overtime periodically 

Instructions

Qualified candidates are invited to submit a cover letter and resume by 5 p.m. (please note that applications that do not include a cover letter will not be considered). 

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