Posted by Luminato Festival Toronto
The Role: PRODUCTION COORDINATOR
We are looking for an enthusiastic administrator to join our programming and production team. In this role you will have a chance to directly impact the company’s growth and culture by supporting the producers who bring the projects to life.
Functional Area: Programming & Production
Role Type: Administrative
Salary: $55-60,000 PA
Start Date: As soon as possible
Roles and Responsibilities:
- Act as primary administrative support to the Programming & Production department including but not limited to:
- Contract drafting, reviews and execution
- Submit all departmental purchase orders, credit card requisitions and payment invoices for approval
- Work with the Finance team to ensure payment procedures are streamlined and communicated clearly to programming & production teams
- Support the planning and onboarding of seasonal festival staff
- Maintain internal project and information management systems
- Work with the Programming & Production team to ensure that all departments are working with updated program and project information
- Create, maintain and disseminate production and presentation schedules, providing daily updates to staff during the festival
- Track venue information and availability across the city and coordinate holds as required for festival programming
- Act as team point person for software and functional IT systems (e.g. Microsoft 365, Project Management and/or Customer Relationship Management programs)
- Provide planning, on-site and logistical festival support as needed
- Track and maintain storage and production supply inventory, overseeing any festival-related logistics plus rental/loan inquiries
- Co-ordinate production-related transport requests and pick-ups/drop offs at the Luminato office and storage unit when required
- Assist orderly setup, strike and storage as required
- Assist producing on individual projects when possible or required
The Candidate:
We understand that not everyone has had the opportunity to cultivate all the skills and experience required to fulfill the responsibilities of this role. We encourage candidates to apply who see themselves as having a solid base skill set for the position and interested in learning the rest.
What You Must Have:
- 3 years of relevant experience
- Highly organized with excellent attention to detail
- High proficiency in Microsoft 365 (namely Outlook, Office, SharePoint, Teams) and comfort learning new technology and applications
- Keen desire to implement efficient systems for working
- Ability to work collaboratively and proactively solve problems in a fast-paced environment
- Excellent verbal and written communication skills
- Interest in and enthusiasm for the arts
It Would Be Nice If You Had:
- Previous arts, non-profit and/or festival experience
- Previous experience working with budgets and accounts coding
- G-Level Driver’s License
Why Luminato?
- Commitment to your development and growth. Regular internal trainings in topics such as anti-racism, disability awareness and leadership as well as self-led professional development opportunity support.
- Great culture. We strive to create a supportive and understanding environment at Luminato. Our work environment is relaxed, and our hours are flexible, outside of the expectation to be online/ available between the hours of 10am and 3pm.
- Work-life Balance. Many employee-led social and wellness initiatives that all staff are encouraged to participate in. You will receive a minimum of 15 vacation days per year with added time off around the holidays, as well as sick days, personal days and spiritual days.
- Hybrid work environment. Luminato operates in a hybrid work environment with an office space on the 4th floor of the TIFF Lightbox, 350 King Street West. Our office is transit accessible, comfortable, and has a great view of the city!
- Incredible Team. We have a dynamic, resourceful, talented, and collaborative team here at Luminato. We are a small but mighty team who are constantly finding new ways of working together and supporting one another to achieve our organizational and personal goals.
Want to hear more? Visit our website and learn more about our team.
How to Apply:
Please send your resume and cover letter addressed to resume@luminato.com, subject line: Production Coordinator by Wednesday 18th September, 2025 at 5 pm. Interviews will take place the week of September 23rd
We thank all applicants, however only candidates selected for an interview will be contacted. Luminato is an equal opportunity employer and encourages all qualified individuals to apply. Should you require accommodation during the assessment process, Luminato will work with you to meet your needs